What's New

New Federal Tax Table and W4 for 2018

The IRS just released new tax tables which incorporate the congressional tax law that was passed at the end of December. Our developers are rushing to embed the new tables into our tax calculations as quickly as possible. Please bare with them, as they want to ensure they get it perfect for your employees!

Also note that the IRS is working on the 2018 W4 and has announced it should have one some time in February.

California Minimum Wage and Exempt Employee Minimum Salary Increase

2018 brings a wide assortment of new minimum wage rates across the country, and, in particular, to California and many of its cities like San Jose that have local minimum wage rate laws. Please refer to the HR Support Center for detailed rates. Commensurate with these rate changes, beginning January 1, 2018, the minimum salary for exempt employees of employers with 26 or more employees in CA will increase to $45,760 per year. For employers with 25 or fewer employees, it will increase to $43,680 per year.

California Bans Salary History Inquiries

Beginning January 1, 2018, California employers will no longer be able to ask applicants about their current or previous salary or hourly rate of pay, whether on an employment application or during the interview process. Additionally, employers must provide an applicant with the pay scale for the position upon reasonable request.

If an employer is aware or becomes aware of an applicant's salary history, that information should not be used to determine the rate of pay offered, unless the information was volunteered by the applicant without any kind of prompting. In accordance with the California Equal Pay Act (which is already in effect), even if salary history is provided without prompting, it must not be the only basis for a disparity in pay between employees.


The Pay 'n Time team has recently grown with the addition of two new team members, Laila Solyst and Chandra Jacquez. Laila and Chandra add more than 20 years of combined experience in payroll, new employee processing, and related fields. As "Payroll Accountants", both will be responsible for assisting existing Pay 'n Time Clients with getting their employees paid, and helping new clients through the implementation and training processes.


November 22, 2016. A Federal judge has temporarily blocked the US Department of Labor's new federal overtime rule, which would have doubled the FLSA's salary threshold for exemption from overtime pay to more than $47,000 per year.


The FLSA changes announced by the US Department of Labor take effect on December 1, 2016. The new salary threshold for certain employees to qualify as exempt from time tracking and overtime under the Fair Labor Standards Act's White Collar Exemptions will be $47,476 per year. Pay 'n Time clients should log into the HR Support Center for more details on this new law that will affect all US employers who pay any employees a salary.


September 30, 2016. Yesterday, a new California Law was signed that requires all employers with 5 or more employees to offer state-sponsored retirement plan. It will likely be at least several months before the program goes into effect, after which employers will have 3 months (for employers with 100 or more employees), six months (for employers with 50 or more employees), or 9 months (for all other employers) to comply.

The main tenants of the legislation are:

  • Employees are required to participate with a 3% contribution unless they explicitly opt out of the program.
  • If an employee opts out, s/he must be re-enrolled during an open enrollment that takes place at least every two years, unless the employee again explicitly opts out.
  • Employers will need to make payroll deductions and submit them to the management agency for this new trust.
  • There is no requirement for employers to make contributions in addition to employee contributions. However, employers may make such contributions on a voluntary basis.

Stay tuned for more information!


May 18, 2016 - The US Department of Labor announced the new salary threshold for certain employees to qualify as exempt from time tracking and overtime under the Fair Labor Standards Act's White Collar Exemptions. Effective December 1, 2016, the new minimum salary level will be $47,476 per year. Pay 'n Time clients should log into the HR Support Center for more details on this new law that will affect all US employers who pay any employees a salary.


On April 4, California Governor Brown signed Senate Bill 3 into law. The new law increases the minimum wage to $15 per hour for all employers by January 1, 2023. Wage increases start at $10.50, increase to $11.00 the following year, add an additional $1 each year up to $15, and are annually indexed for inflation beginning in 2024. For employers with 26 or more employees, increases begin on January 1, 2017. For employers with 25 or fewer employees increases begin January 1, 2018. The minimum salary level for salaried employees exempt from overtime and other wage and hour rules remains at no less than two times the state minimum wage for full-time employment. Local statutes with higher minimum wage requirements may override the state law.

California Certified Payroll Online Submission Requirement Temporarily Put On Hold

DIR's Public Works Newsline 2016-04 announced the eCPR system is temporarily on hold until the system is upgraded to allow contractors and subcontractors to more easily submit certified payroll reports (CPRs) to DIR's system. Please check the DoIR web site for updates on when the requirement will be put back in place.

California introduces new Electronic Certified Payroll requirements

Beginning January 1, 2016, California contractors and subcontractors on all public works projects will need to upload certified payroll reports to the Department of Industrial Relations. Pay 'n Time's system can produce the export you will need to upload. We can even to the upload the report for you if you want. Click Here for more detail.

Local California Minimum Wage Ordinances May Affect Your Payroll

Several California cities have added new local minimum wage ordinances. These wage ordinances require businesses operating in these cities to pay their non-exempt workers a minimum wage that is higher than California's state minimum wage. Many of these cities are in the Bay Area. Pay 'n Time clients can view the most current minimum wages on the HR Support Center.


January 1st, 2015 a new Sick Leave bill went into effect.
Beginning July 1, employers will be required to grant at least one hour of paid sick leave to employees for each 30 hours they work. Employers may limit sick leave used in one year to 24 hours or three days. Sick time must be recorded on pay statements.