Payroll Application and Services

Software And Service That Makes YOUR Life Easier! 

Let us customize your next payroll solution. With enterprise grade software delivered over the web, we can create a flexible solution for you and your organization.

You can use the Payroll application by itself, or pair it with the Timekeeping and/or HR applications - always with ONE login and ONE employee database!

Services included with the incredibly flexible Payroll application are:

  • Payroll tax compliance (payments and filings)

  • New hire reporting

  • Direct deposit processing

  • Printing/packaging/shipping of any hard copy documents needed

  • If needed, paper checks and stubs arrive signed, stuffed, sealed, ready to distribute


Get a PDF summary of the Payroll application here: Document_Icon.jpeg


Employee Self-Service

Can I get my last 3 pay stubs please? I lost my W2, can you get me another copy?

Never hear those questions again! Empower your employees! 

At Pay ‘n Time we believe it is always best to teach someone to fish versus giving them a fish. That is what makes it so much fun for us to help our clients empower their employees with employee self service. Provide your employees their own secure account so they can access their payroll information where and when they need it. Employees can be allowed to login via mobile device and/or computer and:

  • Retrieve their own pay stub (NO paper!)
  • Retrieve their own W2 (NO paper!)
  • Request time off (NO paper!)*
  • Request a change to their timesheet (NO paper!)*
  • Update their own emergency contacts (NO paper!)
  • And so much more, call today for your free demo!

Let Pay ‘n Time help you get rid of paper and empower your employees all at the same time!

* requires the advanced timekeeping module


Track Time Off Balances

Tired of updating that spreadsheet to track your people's time off balances? With the Payroll module your rules for awarding and using time off can be customized to make that tired old spreadsheet a thing of the past!

  • Customized carryover rules.
  • Customized time off earning rates for groups and/or individuals.
  • Unlimited customized time off categories (e.g., PTO, Vacation, Sick, etc....).
  • Different rules for different people? Yep, we can do that too!


Payroll Tax Compliance - NOTHING for You To Do!

No more remembering due dates or driving home wondering if your payroll tax payments were made - with Pay ‘n Time, your payroll tax compliance work is done by us with zero effort from you! 


We make your payroll tax payments for you and file the required returns/information with each reporting agency - federal and state. We also perform your new hire reporting requirements. At the end of each quarter you get copies of the work we did for you so you can file as needed. That's it! DONE!

So, when it comes to payroll tax compliance work, you literally have nothing to do! You can stand up and cheer now!


Auto-email Payroll Reports

With the auto-email feature, you can get the right data to the right people at the right time! Plus, reports can be e-mailed in the format (e.g., PDF, Excel, CSV) you want along with password protection!


Customizable Payroll AlertsStickyNote.jpg

Have a pile of 'sticky notes' with special 'next payroll' instructions? With Pay ‘n Time's Payroll Module you never have to wonder if you lost a sticky note. You can setup reminders to alert you double check a deduction, ask about a pay raise, or you can even put intelligent filters on the alert to tell you when a dollar amount threshhold has been reached. Payroll alerts are a blast! Really, we do get a kick out of them and think you will too!


Easy Custom Reporting

Every screen can be sorted, grouped, filtered with custom formulas and automatic adjusting date ranges (e.g., 'last month' settings) 

Every screen in the Pay ‘n Time Workforce Management system can be setup to be your standard view with options toggled to an alternative view of data that sorts, groups, and/or filters the data in a different manner.

You can create your own reports to reference quickly with a single click from your own customizable dashboard. And, those reports can be exported to the format you need, anytime, anywhere (i.e., PDF, CSV, Excel, text).

Plus, reports can be setup to be auto-emailed to the right person on the right day with the data they need.


Live changes and preview!

At any time during your payroll process you can make changes to recurring earnings and deductions, plus preview a pay stub, a payroll register, or any other report to make sure things are right. Often times this is done with a single click from most any screen. This feature alone saves a lot of time!


Custom Mapped General Ledger Entry

We will map the software so at the end of every payroll you get a perfect general ledger entry that can be imported immediately to your accounting software.

Conditional mapping is alive and well in the system. Do you have certain earning codes that require conditions to be met for specific account coding? We can do that and more automatically so your accounting entry is easy and fast!

And, if you have labor distribution needs for overhead allocation, we can even assign rules to different people on how their labor costs are distributed in reports AND your GL!


Customized Retirement Plan Export

We work with you and your provider to get your retirement plan data in the required format so after each payroll you can simply export, import, and be done! PLUS, at year-end when you need retirement plan census information - call us for a demo, there's some really cool stuff we can do there!